Job overview
Oakmont Education Services is hiring entry-level Virtual Assistants for Coaches to manage the coach's inbox, schedule discovery calls and coaching sessions, onboard new clients, manage the coach's calendar, coordinate with clients via email and DM, support online course and group program logistics, maintain the CRM, repurpose content into social posts, handle basic bookkeeping, support webinars and live events, and maintain organized digital filing systems.
No prior virtual assistant or coaching industry experience is required. Paid training is provided. Training covers CRM tools, scheduling platforms, coaching program workflows, and client communication. This role suits career changers, administrative professionals, recent graduates, stay-at-home parents returning to work, and anyone interested in the coaching, wellness, or creator economy.
This opportunity may suit people searching for virtual assistant for coaches remote, VA for coaches no experience, work from home assistant for coaches, or coaching business support jobs.
No Experience or Certifications Required: We'll Train You
This is a true entry-level role. No prior virtual assistant, coaching industry, or administrative experience is required, and you do not need any certifications. You will receive paid training on CRM tools, scheduling platforms, coaching program workflows, and client communication best practices. Many successful coaching VAs come from admin, customer service, education, and other roles that reward organization and warm communication.
Built Around the Coaching Business Rhythm
Coaching businesses run on discovery calls, group programs, courses, live events, and client check-ins. This role supports that rhythm — you will spend your day scheduling calls, onboarding new clients, repurposing content, and keeping the coach's calendar and inbox running smoothly. It is administrative work with a client-facing, relationship-driven edge.
What you'll do
- Manage the coach's inbox — triage emails, draft responses, flag urgent messages
- Schedule discovery calls, coaching sessions, and follow-up meetings
- Onboard new clients — send welcome packets, agreements, and intake forms
- Manage the coach's calendar and prevent scheduling conflicts
- Coordinate with clients via email, DM, and program platforms
- Support online course or group program logistics
- Manage the coach's CRM — log interactions and track client progress
- Support content creation — repurpose blogs, podcasts, or videos into social posts
- Schedule social media posts and respond to comments
- Handle basic bookkeeping tasks like invoice tracking and expense logging
- Support webinar and live event logistics — registration, reminders, follow-ups
- Maintain organized digital filing systems for clients and programs
- Attend virtual team meetings and provide status updates
Daily workflow
Depending on the coach's program calendar and client load, a typical day may look like this:
Required qualifications
- No prior virtual assistant or coaching industry experience required; paid training provided
- No certifications needed
- High school diploma or equivalent required
- Strong written English for client communication
- Comfort with scheduling tools (Calendly, Acuity, Google Calendar)
- Basic familiarity with Google Workspace or Microsoft Office
- Ability to manage multiple tasks and deadlines
- Attention to detail for client onboarding and documentation
- Professional, warm tone with clients
- Reliability and responsiveness during business hours
- Reliable internet connection and a quiet workspace
- Ability to work independently in a remote environment
Preferred qualifications
- Prior admin, customer service, or scheduling experience
- Familiarity with coaching CRMs like Dubsado, HoneyBook, or Keap
- Experience with email marketing tools like ConvertKit, Mailchimp, or ActiveCampaign
- Comfort with Canva for simple graphics
- Experience with podcast or webinar production
- Bilingual (Spanish/English) is a strong plus
- Interest in coaching, wellness, or personal development industries
Benefits
Paid training
Learn CRM tools, scheduling platforms, and coaching program workflows on the clock.
Work from home
No commute and a flexible home setup.
Schedule options
Full-time, part-time, and contract roles available.
Career growth
Paths to Operations Manager, Client Success Manager, Program Manager, or Launch Manager.
Health benefits
Medical, dental, and vision coverage may be available for full-time roles (details confirmed at interview).
Clear pay
Hourly pay listed up front. Some roles offer bonuses tied to program enrollment or client retention.
Remote work equipment for this role
Most employers expect you to have the basics. Equipment support details are confirmed during your interview.
Computer
A laptop or desktop from the last five years or so.
Internet
A steady connection. Speed matters less than stability.
Headset
Helpful for client calls, webinars, and live events.
Workspace
A quiet spot where you can focus and take client calls.
Never pay to get hired
Real employers do not charge for training, equipment or background checks. Read our guide on how to spot remote job scams.
Application process
Apply Online
Send the short form and your resume. Share your organizational strengths and any client-facing experience.
Quick Screen
We check your setup and ask a few simple questions about scheduling and client communication.
Employer Interview
Meet the coach or team and learn about the programs, tools, and calendar expectations.
Paid Training & Go-Live
Complete paid training, then start supporting clients, calls, and programs.
Frequently asked questions
Do I need VA experience?
No. This is a true entry-level role. Paid training covers CRM tools, scheduling platforms, coaching program workflows, and client communication. If you have admin, customer service, or education experience, that helps — but it is not required.
What tools will I use?
Depending on the coach, you may use scheduling tools like Calendly or Acuity, CRMs like Dubsado, HoneyBook, or Keap, email marketing tools like ConvertKit or Mailchimp, and content tools like Canva. Training covers the specific tools used by the employer.
Can I work part-time?
Yes. Part-time roles typically run 20–25 hours per week. Full-time roles are typically 40 hours per week. Contract roles are also available. Some roles require occasional evening or weekend coverage for live events or client calls in other time zones.
What kinds of coaches hire VAs?
Coaches who hire VAs span many niches: business coaches, life coaches, health and wellness coaches, career coaches, executive coaches, and online course creators. What they have in common is a client-facing business with a lot of scheduling, onboarding, and follow-up to manage.
Is this a stepping stone to program management?
Yes. The career path includes Operations Manager, Client Success Manager, Program Manager, or Launch Manager. This role builds a strong foundation in the operational side of coaching businesses.
What is the pay range?
The pay range for this role is $15–$25 per hour, based on experience and coach client volume. Entry-level candidates typically start near the lower end. Some roles offer bonuses tied to program enrollment or client retention.
Will I need to work evenings or weekends?
Some roles require occasional evening or weekend coverage for live events or client calls in other time zones. Discuss expectations during your interview.
Does it cost anything to apply?
No. Applying through JobSphereHR is always free.
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