Job overview
Clearpoint Admin Services is recruiting a remote Tutor Coordinator to help students and families connect with suitable tutors and keep tutoring sessions organized. You will coordinate tutor-student matches, schedule sessions across time zones, send reminders, handle changes, and keep accurate records so students, families, and tutors know what to expect.
This is an education-operations role, not a teaching position. You will help organize tutoring services rather than deliver lessons yourself. It may suit someone who enjoys planning, clear communication, solving scheduling problems, and helping people have a smooth learning experience.
New to education coordination? You can still apply
No prior tutoring, teaching, or coordinator experience is required. Paid training covers scheduling systems, tutor matching, communication procedures, and documentation. A high school diploma or equivalent is required, but you do not need a college degree, teaching license, or certification for this coordination role.
Employment options and schedule
Full-time roles typically involve about 40 hours per week; part-time roles typically involve 20–25 hours per week. Some tutoring programs operate seven days a week, so evening or weekend coverage may be needed. The specific hours, time-zone coverage, and schedule expectations should be confirmed during the interview.
What you'll do
- Match students with appropriate tutors based on learning needs, availability, and assignment requirements.
- Schedule tutoring sessions across time zones and send clear confirmations and reminders.
- Coordinate tutor availability, assignments, cancellations, rescheduling, and substitute coverage.
- Communicate session logistics with students, parents or guardians, and tutors in a timely, professional way.
- Track tutor hours, session attendance, and student-tutor assignments.
- Maintain accurate records in the tutoring CRM, calendar, or scheduling platform.
- Support tutor onboarding and keep required profile and onboarding documentation organized.
- Collect feedback from students and parents and route questions or concerns to the appropriate team.
- Support billing coordination by checking session records and communicating discrepancies to the responsible team.
- Help tutoring program managers prepare routine reports and identify recurring scheduling issues.
A typical coordination workflow
Exact procedures vary by program, but a typical workflow may look like this:
For example, you may check a student's scheduling needs, identify a tutor with a suitable subject background and open times, confirm the session across the relevant time zones, send the details to everyone involved, and update the system after the session. If a tutor becomes unavailable, you help coordinate a new time or suitable substitute and make sure the change is documented.
Required qualifications
- Strong organization and scheduling skills, including the ability to manage multiple calendars and deadlines.
- Strong written English for clear communication with students, parents or guardians, and tutors.
- High school diploma or equivalent; no college degree or certification required.
- Comfort using Google Workspace or Microsoft 365 and willingness to learn scheduling and CRM tools.
- Attention to detail when recording schedules, attendance, tutor hours, and billing-related information.
- Patience, professionalism, and a helpful approach when plans change or people have questions.
- Reliability and responsiveness during agreed working hours.
- Reliable internet connection and a quiet workspace suitable for remote coordination.
Preferred qualifications
- Previous tutoring, education, administrative, customer support, or scheduling experience.
- Familiarity with tutoring platforms such as Wyzant, Varsity Tutors, or Outschool.
- Experience with calendars, scheduling software, spreadsheets, or customer relationship management systems.
- Spanish/English bilingual communication skills.
- Interest in education, program operations, or customer success.
Pay and benefits
$17–$24 per hour
Pay depends on experience and workload. Entry-level candidates typically start near the lower end of the stated range.
Paid training
Learn tutor matching, scheduling systems, communication procedures, and recordkeeping as part of onboarding.
Remote work
The role is fully remote for candidates authorized to work in the United States.
Possible paid time off
Paid time off may be available for full-time roles; eligibility and terms depend on the assignment.
Possible health coverage
Some full-time assignments may include medical, dental, and vision coverage. Benefits vary by role.
Career development
Build skills relevant to tutoring program management, education operations, scheduling, and customer success.
Remote-work setup
You will need a reliable computer, stable internet access, and a quiet workspace for focused coordination and communication. Comfort with calendars, spreadsheets, and web-based tools is useful; advanced technical skills are not required. Confirm which tools are provided and whether any equipment is needed during the hiring process. Do not purchase software or equipment on the assumption that reimbursement is guaranteed.
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Application process
Apply online
Complete the application form and attach a resume in PDF, DOC, or DOCX format. Highlight school, volunteer, scheduling, customer service, or personal-project experience if relevant.
Initial review
Your information may be reviewed for communication, organization, attention to detail, remote readiness, and schedule availability.
Interview
Discuss tutor matching, scheduling tools, time-zone coverage, expected hours, and assignment-specific terms.
Training and onboarding
If selected, confirm the training plan, tools, work schedule, escalation process, and start details with the hiring team.
Frequently asked questions
Do I need previous tutoring or education experience?
No. Prior tutoring, teaching, or education-coordination experience is not required. Paid training is provided. Strong organization, communication, and willingness to learn are important.
Will I be teaching students?
This is a coordination role rather than a teaching role. Your main tasks are matching students with tutors, organizing sessions, communicating logistics, and maintaining records.
What tools will I use?
Depending on the assignment, you may use calendars, spreadsheets, Google Workspace or Microsoft 365, a scheduling platform, and a tutoring CRM. Examples of tutoring platforms include Wyzant, Varsity Tutors, and Outschool; the specific systems should be confirmed during the interview.
Can I work part-time?
Yes. Part-time roles typically involve 20–25 hours per week. Full-time roles typically involve about 40 hours per week. Exact hours depend on the assignment.
Will I need to work evenings or weekends?
Possibly. Some tutoring programs operate seven days a week and may need evening or weekend coverage. Confirm the expected shifts and time zones before accepting an offer.
What is the pay range?
The stated range is $17–$24 per hour, based on experience and workload. Entry-level candidates typically start near the lower end.
Is a college degree or certification required?
No college degree or certification is required. A high school diploma or equivalent is required, and training covers scheduling systems, tutor matching, and student communication.
Can this role lead to other careers?
Experience may support progression toward roles such as Tutoring Program Manager, Education Operations Manager, or Customer Success Manager. Advancement depends on performance, experience, and available opportunities.
Who can apply?
The role is fully remote and intended for candidates authorized to work in the United States. Confirm any assignment-specific eligibility and schedule requirements with the hiring team.
Does it cost anything to apply?
No. Applying through JobSphereHR is free. Do not pay a recruiter or supposed employer to secure a job.
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