Transcriptionist (Entry Level, Remote)

Job overview

Evergreen Academy Partners is recruiting an entry-level remote Transcriptionist to convert audio and video recordings into accurate written transcripts. Assignments may include interviews, meetings, podcasts, educational recordings, and other approved material. You will follow the relevant style guide, identify speaker changes, add timestamps when requested, research unfamiliar terms, and proofread each transcript before submission.

This is an audio-to-text role: the main task is to listen carefully and produce a faithful written record. It differs from caption writing, which usually creates short original text for posts or media, and voice-over work, which involves recording spoken audio rather than transcribing it.

What you'll do

• Transcribe audio and video files into accurate, readable written text.
• Follow client style guides for punctuation, capitalization, formatting, and verbatim or clean-read conventions.
• Add timestamps and speaker labels when the assignment requires them.
• Research names, specialist terms, acronyms, and unfamiliar vocabulary while preserving the intended meaning.
• Meet agreed turnaround targets, which may range from 24 to 72 hours depending on the file and assignment.
• Review and proofread transcripts for omissions, typos, speaker changes, and formatting consistency.
• Work with common media formats such as MP3, WAV, MP4, and MOV.
• Flag unclear audio, overlapping speech, or uncertain words for review rather than guessing.
• Maintain confidentiality and follow handling instructions for client recordings and transcripts.
• Use audio playback and transcription tools such as Express Scribe, oTranscribe, or client-provided software.
• Track completed assignments and submit invoices or work records when required by the contract.
• Communicate progress and meet deadlines reliably, including when managing more than one file.

A typical transcription workflow

Exact steps depend on the client and file type, but a typical assignment may follow this sequence:

You might begin by checking the file format, instructions, deadline, and required transcript style. Then listen and type the spoken content, replay difficult sections, research unfamiliar names, and add timestamps or speaker labels if requested. Before submitting, proofread the transcript, flag any unresolved audio issues, and follow the client's approved file-transfer and confidentiality procedures.

Typing speed and accuracy

A typing speed of 60+ words per minute is preferred because it can help you work efficiently, but speed alone is not enough. Transcription also requires careful listening, accurate spelling and punctuation, consistent speaker identification, and the patience to replay unclear passages. If you are unsure of a word, follow the project's notation rules or flag it for review rather than inventing a guess.

Required qualifications

• Strong written English, including spelling, grammar, punctuation, and sentence structure.
• Accurate typing; a speed of 60+ words per minute is preferred.
• Attention to detail when identifying speaker changes, timestamps, and formatting instructions.
• Comfort using audio playback software and willingness to learn transcription tools through training.
• Ability to research unfamiliar names and terminology and to flag unclear audio responsibly.
• Patience for repetitive listening and careful review of longer recordings.
• Reliability with deadlines, clear communication, and ability to work independently.
• High school diploma or equivalent; no college degree or certification required.
• Reliable internet access and a quiet workspace suitable for focused listening and typing.

Preferred qualifications

• Previous transcription, captioning, or audio-to-text experience.
• Familiarity with Express Scribe, oTranscribe, or similar playback and transcription tools.
• Experience adding timestamps, speaker labels, or other transcript annotations.
• Exposure to legal, medical, academic, interview, podcast, or business transcription.
• Spanish/English bilingual ability or fluency in another language is a plus for relevant assignments.
• A typing certificate or related training; neither is required.

Pay and benefits

Part-time and contract roles typically do not include medical, dental, or vision benefits. The specific training arrangements, tools, rates, and other terms depend on the assignment and should be confirmed before accepting an offer.

Remote-work setup and tools

You will need a reliable computer, stable internet, a quiet workspace, and headphones that make speech easy to hear. Depending on the assignment, you may use Express Scribe, oTranscribe, a browser-based tool, or client-provided software. Confirm the supported file types, required software, file-transfer method, and payment process during onboarding. Do not purchase software or equipment on the assumption that reimbursement is guaranteed.

Application process

Frequently asked questions

Do I need previous transcription experience?

No prior transcription experience is required for this entry-level opportunity. Training covers transcription workflows, timestamping, audio tools, and quality checks. Strong written English, patience, and attention to detail are important.

What typing speed do I need?

A typing speed of 60+ words per minute is preferred, but accuracy and careful listening matter as much as speed. Confirm whether a typing or transcription test is required for the particular assignment.

How does transcription pay work?

The stated range is $14–$20 per hour. Some platforms or clients pay per audio minute, with the supplied example range of $0.40–$1.10 per audio minute. These are different payment methods, and one audio minute can take multiple minutes of work to transcribe. Confirm the actual rate and payment unit before accepting a project.

Will I need to pass a test?

Some transcription platforms and clients use a short typing, grammar, or transcription assessment to check accuracy. Requirements vary by provider and assignment. The role information does not guarantee acceptance by any specific third-party platform.

Which software will I use?

Tools may include Express Scribe, oTranscribe, browser-based transcription systems, or client-provided software. Confirm the required tool and whether access is provided before starting.

What types of recordings might I transcribe?

Assignments may involve interviews, meetings, podcasts, educational recordings, or other approved audio and video. Specialized legal or medical work may have additional terminology, privacy, or experience requirements.

Is a degree or transcription certification required?

No college degree or certification is required. A high school diploma or equivalent is required. Relevant typing or transcription certificates may be helpful but are not mandatory.

Is the job fully remote, and who can apply?

The role is remote and intended for candidates authorized to work in the United States. Confirm any assignment-specific eligibility and schedule requirements with the hiring team.

Do part-time and contract roles include health benefits?

Part-time and contract roles typically do not include medical, dental, or vision benefits. Confirm the specific terms for any assignment before accepting an offer.

Can transcription lead to other careers?

Relevant experience may support progression to Senior Transcriptionist, Transcription QA, Captioning Specialist, or Audio Editor. Advancement depends on accuracy, experience, performance, and available opportunities.

Does it cost anything to apply?

No. Applying through JobSphereHR is free. Do not pay a recruiter or supposed employer to secure the job.

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