Newsletter Assistant (Remote)

Job overview

Wavefront Creative is recruiting a remote Newsletter Assistant to support the complete email-newsletter workflow, from preparing copy and checking layout to scheduling sends and reviewing results. The role is designed for someone with strong written English and a careful eye for detail who wants to build practical experience in email marketing and digital publishing. Paid training is provided, so previous newsletter or copywriting work is not required.

Unlike a blog writer who primarily creates long-form website articles or a social media assistant who manages posts and audience engagement on social platforms, this position focuses on the email channel: the newsletter issue, its subscriber list, the send schedule, and the performance information gathered afterward.

What you'll do

• Draft and format weekly or bi-weekly newsletter issues, using the supplied brief, editorial calendar, and brand voice.
• Write clear subject lines, preview text, headlines, and body copy that help readers understand why each item matters.
• Find and curate relevant articles, links, announcements, and images; verify sources and test links before a send.
• Format content for readability on desktop and mobile, checking headings, spacing, image placement, and calls to action.
• Maintain subscriber lists and audience segments, following the team's processes for preferences and unsubscribe requests.
• Schedule email campaigns in platforms such as ConvertKit, Mailchimp, Beehiiv, Substack, or ActiveCampaign.
• Coordinate deadlines, copy approvals, sponsor information, and advertising placements with writers, sponsors, and advertisers.
• Review open rates, click-through rates, unsubscribes, and other available metrics after sends.
• Help run A/B tests on subject lines or content formats and record the results without overstating what the data shows.
• Update welcome emails and drip sequences, maintain a searchable newsletter archive, and document repeatable workflows.
• Respond professionally to subscriber questions and process unsubscribe requests according to established procedures.
• Prepare monthly performance summaries and coordinate cross-promotion with social media contributors.

A typical newsletter workflow

Exact steps vary by team and publication, but the work often follows a repeatable cycle:

For example, you might start by checking the editorial calendar and collecting approved links. Next, you draft the issue, prepare the subject line and preview text, format the content in the assigned platform, and verify links and images. Once the appropriate review is complete, you schedule the send and later record performance measures for the monthly report.

Required qualifications

• Strong written English for clear, accurate newsletter copy and subscriber communication.
• High school diploma or equivalent required; no college degree or certification required.
• Basic understanding of email formatting, such as headings, links, spacing, and image placement.
• Comfort with spreadsheets for tracking send dates and basic performance metrics.
• Attention to detail when proofreading copy, checking URLs, and reviewing formatting.
• Ability to follow brand guidelines, editorial calendars, review steps, and scheduled send deadlines.
• Willingness to learn an email platform such as ConvertKit, Mailchimp, Beehiiv, Substack, or ActiveCampaign.
• Reliable internet connection, a quiet workspace, and ability to work independently in a remote setting.

Preferred qualifications

• Previous newsletter, email marketing, editorial, or copywriting experience.
• Familiarity with one or more email platforms, including ConvertKit, Mailchimp, Beehiiv, Substack, or ActiveCampaign.
• Basic awareness of email deliverability and responsible subscriber-list practices.
• Experience using Canva or a similar tool to prepare simple newsletter graphics.
• Exposure to sponsor coordination, ad placements, or sponsored content.
• Spanish/English bilingual ability, or a strong interest in email marketing and the creator economy.

Pay and benefits

Remote-work setup

You will need a reliable computer, stable internet access, and a quiet workspace for focused writing and coordination. The role does not require coding or advanced design skills. Access to the email platform and any assignment-specific tools should be confirmed during the hiring process; do not purchase software or equipment on the assumption that reimbursement is guaranteed.

Application process

Frequently asked questions

Do I need previous newsletter or email marketing experience?

No. Prior newsletter, email marketing, and copywriting experience are not required. Paid training is provided. Strong written English, careful proofreading, and a willingness to learn are important.

What email platforms will I use?

Depending on the assignment, platforms may include ConvertKit, Mailchimp, Beehiiv, Substack, or ActiveCampaign. The specific platform and training plan should be confirmed during the interview.

Will I write every part of the newsletter?

The duties can include subject lines, preview text, and body copy, as well as curating links and images. The exact division of work depends on the editorial process and the content provided by writers or other contributors.

How often are newsletters sent?

The supplied role details describe weekly or bi-weekly issues. Deadline pressure is generally tied to planned send days, and the precise editorial calendar will vary by assignment.

What is the pay range?

The stated range is $17–$25 per hour, based on experience and list size. Entry-level candidates typically start near the lower end. Some roles may offer bonuses tied to open rates or subscriber growth; bonus terms should be confirmed before accepting an offer.

Is a college degree or certification required?

No college degree or certification is required. A high school diploma or equivalent is required, and training covers email platforms, subscriber-list management, and newsletter workflows.

Can this role lead to other content or marketing jobs?

Relevant experience may support progression toward roles such as Email Marketing Manager, Content Lead, Newsletter Editor, or Lifecycle Marketing Specialist. Advancement depends on performance, experience, and available opportunities.

Is the position fully remote, and who can apply?

The role is 100% remote and intended for candidates authorized to work in the United States. Confirm any assignment-specific eligibility and schedule requirements with the hiring team.

Does it cost anything to apply?

No. Applying through JobSphereHR is free. Do not pay a recruiter or supposed employer to secure the job.

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