Job overview
Lighthouse Virtual Staffing is hiring entry-level Executive Assistants to manage executive calendars, handle inbox management and triage, coordinate travel (flights, hotels, ground transport), prepare meeting agendas and follow-up items, book conference rooms and virtual meeting links, handle expense reports, draft correspondence, coordinate with clients and internal teams, support board meeting and investor presentation preparation, maintain filing systems, run personal tasks, and handle confidential information with strict discretion.
No prior executive assistant experience is required. Paid training is provided. Candidates with strong administrative, customer service, or virtual assistant backgrounds are a strong fit. Training covers executive workflows, calendar management, travel coordination, and communication tools. This role is well-suited to administrative professionals, career changers with strong admin backgrounds, recent graduates with exceptional organization skills, and anyone wanting a step up from general VA work.
This opportunity may suit people searching for executive assistant remote, remote executive assistant no experience, work from home executive assistant, or virtual executive assistant jobs.
No Experience Required: Exceptional Organization Is the Prerequisite
This is a genuine entry-level-to-mid role. No prior executive assistant experience is required, and you do not need any certifications. You will receive paid training on executive workflows, calendar management, travel coordination, and communication tools. What matters most is that you are exceptionally organized, communicate clearly and professionally, and can be trusted with confidential information. If you have strong administrative, customer service, or VA experience, that directly transfers.
This Is Not a General VA Role: The Stakes Are Higher
Executive Assistants support the people running companies. You will manage calendars for C-level executives or founders, coordinate board meetings and investor presentations, and handle confidential information that could affect the business. This is higher-stakes work than a general VA role — you are not just scheduling calls, you are protecting an executive's time and reputation. It is also higher-paid: this role starts at $22–$35 per hour, well above typical VA rates.
Full-Time and Contract Options — With Time Zone Overlap
Most Executive Assistant roles are full-time (40 hours per week) or long-term contract. Some roles require partial overlap with other time zones (e.g., Pacific + Eastern) so you can coordinate meetings and travel across regions. Occasional evening or weekend coverage may be needed for travel or events. Discuss expectations during your interview — if you need strict 9-to-5 hours, be upfront about that.
What you'll do
- Manage executive calendars — schedule meetings, resolve conflicts, protect focus time
- Inbox management — triage, draft responses, flag urgent messages
- Coordinate travel — flights, hotels, ground transport, itineraries
- Prepare meeting agendas, notes, and follow-up action items
- Book and manage conference rooms and virtual meeting links
- Handle expense reports and reimbursements
- Draft correspondence on behalf of the executive
- Coordinate with clients, vendors, and internal teams
- Support board meeting and investor presentation preparation
- Maintain filing systems for contracts, documents, and records
- Run personal tasks as needed (gifts, reservations, appointments)
- Handle confidential information with strict discretion
- Support special projects and event planning
- Track deadlines and follow up on action items
- Provide light project management support
Daily workflow
Depending on the executive's schedule and priorities, a typical day may look like this:
Required qualifications
- No prior executive assistant experience required; paid training provided
- No certifications needed
- High school diploma or equivalent required
- Exceptional written English for executive correspondence
- Extreme discretion with confidential information
- Strong organizational and multitasking skills
- Comfort with calendar and email platforms (Google Workspace, Outlook)
- Comfort with scheduling tools (Calendly, Cal.com)
- Comfort with travel platforms (Concur, Expensify, or similar)
- Ability to manage multiple priorities and deadlines
- Reliability and responsiveness during business hours
- Reliable internet connection and a quiet workspace
- Ability to work independently in a remote environment
Preferred qualifications
- Prior executive assistant, admin, or VA experience
- Familiarity with Google Workspace, Microsoft 365, Notion, Asana
- Experience coordinating travel (domestic and international)
- Experience with Concur, Expensify, or similar expense tools
- Strong written English and copyediting skills
- Bilingual (Spanish/English) is a plus
- Comfort supporting C-level executives or founders
- Experience in fast-paced startup or agency environments
Benefits
Paid training
Learn executive workflows, calendar management, and communication tools on the clock.
Work from home
No commute and a flexible home setup.
Schedule options
Full-time and contract roles available. Some time zone overlap may be required.
Career growth
Paths to Senior Executive Assistant, Chief of Staff, Operations Manager, or Office Manager.
Health benefits
Medical, dental, and vision coverage may be available for full-time roles (details confirmed at interview).
Clear pay
Hourly pay listed up front. Some roles offer bonuses tied to availability or project completion.
Remote work equipment for this role
Most employers expect you to have the basics. Equipment support details are confirmed during your interview.
Computer
A reliable laptop or desktop — this is a critical role and downtime is not acceptable.
Internet
A stable, high-speed connection. You may be coordinating live meetings and travel.
Smartphone
For quick responses to urgent executive requests. Some roles require it.
Workspace
A quiet, private space for confidential calls and correspondence.
Never pay to get hired
Real employers do not charge for training, equipment or background checks. Read our guide on how to spot remote job scams.
Application process
Apply Online
Send the short form and your resume. Share any admin, customer service, or VA background.
Quick Screen
We check your setup and ask about your organizational skills, tools, and availability.
Employer Interview
Meet the executive or team, discuss confidentiality expectations, and learn about tools and time zone coverage.
Paid Training & Go-Live
Complete paid training, then start supporting the executive.
Frequently asked questions
Do I need EA experience?
No. This is an entry-level-to-mid role. Paid training covers executive workflows, calendar management, travel coordination, and communication tools. Strong administrative, customer service, or VA experience helps — but formal EA experience is not required.
What tools will I use?
You will use calendar and email platforms like Google Workspace or Microsoft Outlook, scheduling tools like Calendly or Cal.com, and travel or expense platforms like Concur or Expensify. You may also use Notion, Asana, or similar tools for project tracking. Training covers the specific tools used by the employer.
Is this a general VA role or executive-focused?
This is executive-focused. You will support a C-level executive or founder with higher-stakes work — board meetings, investor prep, travel, and confidential information. It is not a general VA role supporting a small business or creator. The pay, expectations, and required discretion are all higher.
Can I work part-time?
Most EA roles are full-time (40 hours per week) or long-term contract. Part-time EA roles do exist but are less common. If you are looking for strictly part-time work, mention that during your interview — some executives need 20–25 hours per week.
What's the pay progression?
The pay range for this role is $22–$35 per hour, based on experience and executive scope. Entry-level candidates typically start near the lower end. Senior Executive Assistants and Chiefs of Staff at larger companies can earn significantly more. Some roles offer bonuses tied to availability or project completion.
Will I need to handle confidential information?
Yes. Executive Assistants handle confidential information daily — board meeting materials, compensation details, personnel matters, and legal correspondence. Extreme discretion is a hard requirement. You will be expected to sign an NDA and to keep confidential information private, both during and after employment.
Will I need to work evenings or weekends?
Some roles require occasional evening or weekend coverage for travel coordination or events. Partial time zone overlap with other regions may also be required. Discuss expectations during your interview — if you need strict 9-to-5 hours, be upfront about that.
Does it cost anything to apply?
No. Applying through JobSphereHR is always free.
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